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Employment
Position: Director of Orchestra Operations
Reporting Structure:
▪ Position reports to the Executive Director.
▪ Position supervises the Personnel Manager, Librarian and Artistic and Orchestra Operations Manager. Works closely with the Artistic Administrator.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manages Orchestra Schedule and Orchestra Personnel Issues
- Plans and administers season schedule for orchestra, tours, runouts, community concerts and all concerts. Supervises communication of schedules.
- Supervises orchestra personnel issues in collaboration with the Personnel Manager and Music Director.
- Maintains a thorough knowledge and understanding of the Collective Bargaining Agreement
- Works with the Executive Director to maintain relationships with union committees and unions and to negotiate union contracts and process grievances.
- Works with the Music Director, Artistic Administrator, marketing, the Centre In The Square and other venues to ensure that scheduling needs are met.
- Communicates general information and new policies to the orchestra
Supervises the production of all concerts with the KWS:
- Ensures that all concerts are produced at a high level of excellence.
- Works with the Executive Director to maintain venue relationships and negotiate hall rental agreements.
- Works closely with the stage crew, hall management and staff to produce concerts and communicate accurate concert information to the entire organization. Produces events sheets for each concert.
- Reviews and fulfill the requirements of artist contracts, production riders and production requests.
- Hires and oversees additional concert production staff as needed including stage managers, lighting designers, teleprompter operators, video directors etc.
- Determines the crew call for concerts and work with venue staff to schedule the stage crew to maximize their schedule.
- Creates & manages operations budgets.
- Manages load-in/load-out schedules to venues and the local trucking company
- Communicates / coordinates with artists’ agents the requirements of artist contracts and implement those requirements.
- Works with the Artistic Administrator and Artistic and Orchestra Operations Manager to ensure that artist logistics are completed in a timely and professional way including but not limited to itineraries, transportation arrangements, hotel reservations, rehearsal orchestra, welcome packets, hospitality arrangements.
- Oversees all electronic media projects including radio broadcasts, television broadcasts, recordings, television commercials etc.
- Hires and works with recording engineers and producers to ensure that recording sessions/projects run smoothly.
- Maintains a working knowledge of recording and AV agreements and advises on compliance with agreements when necessary.
Requirements: A minimum of 5 years orchestra operations or related experience; proven ability to effectively manage a staff and a rigorous schedule; knowledge of and enthusiasm for orchestral music; excellent written and verbal communication skills; and knowledge of computers (Microsoft products and OPAS) and information technology are essential. A demonstrated strong background in interpersonal skills is a must with ability to mitigate and solve difficult issues with musicians, managers and conductors. The ideal candidate will have a proven leadership record, capable of “cheerleading” and motivating.
To apply: Please send resume and cover letter to the attention of Michelle Lawson, Executive Assistant. mlawson@kwsymphony.on.ca. 101 Queen St. North, Kitchener ON, N2H 6P7. Position opened until filled.
About the Kitchener-Waterloo Symphony: Since 1945 the Kitchener-Waterloo Symphony has enhanced the quality of life in the communities it serves and is one of the most valued cultural gems for our region. With 75 concerts each season, 52 professional musicians and a nationally recognized Youth Orchestra program, Canada’s largest regional Symphony plays a vital role of presenting great music to diverse audiences across the region and beyond.
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